Administrative Assistant

We are looking for a reliable, organized Administrative Assistant to support daily office operations and keep the team on track. This role also provides essential back-office administrative support to the HR team, ensuring smooth coordination of recruitment and employee documentation processes.

Location: Remote

Salary: TBD at offer

Responsibilities

• Handle general administrative tasks such as filing, data entry, and email management
• Schedule meetings, coordinate appointments, and manage calendars
• Prepare reports, presentations, and internal documents
• Support onboarding processes and maintain accurate HR records
• Assist with maintaining and updating job postings on platforms such as Indeed, including tracking performance and basic budgeting for postings
• Review applications and candidate paperwork to ensure completeness and accuracy
• Coordinate interview schedules and send communication emails to candidates
• Maintain organized digital and physical employee records while ensuring confidentiality
• Monitor and manage office supplies and support daily office operations
• Provide additional administrative and HR support tasks as needed

Requirements

• Proven experience in an administrative or similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of attention to detail and ability to handle confidential information
• Experience supporting HR or recruitment processes is a plus