Administrative Manager, Behavioral Sciences Team

The ASPCA is seeking a Manager, Administration for the Behavioral Sciences Team (BST) to oversee daily administrative functions and manage projects. The role supports animal welfare programs through organizational coordination, project management, and operational support.

Location: Remote (US)

Responsibilities

• Perform administrative functions including scheduling, meeting planning, communications, expense review, vendor setup, and travel planning.
• Manage departmental meetings, agendas, notes, and onboarding processes.
• Coordinate logistics for meetings, events, webinars, and conferences.
• Maintain employee records and departmental documentation.
• Manage communications and support special projects as assigned by VP, BST.
• Manage project timelines, collaborate with stakeholders, and support project documentation and tracking.
• Oversee financial transactions, expense reports, and department supplies.
• Support forensic behavior evaluations, including travel arrangements, report review, and evidence management.

Requirements

• Proven ability to build positive relationships and coordinate activities across departments.
• Ability to communicate effectively with diverse audiences.
• Fluent in Microsoft Office Suite and quick to adopt new technology.
• Familiarity with animal welfare or non-profit organizations is a plus.
• Strong organizational and planning skills.
• Ability to work under pressure, prioritize tasks, and adapt to changing needs.
• Discretion, diplomacy, and respect for confidentiality.
• Strong team player with self-management skills.
• Excellent verbal and written communication skills.
• Proactive and able to anticipate needs.
• Ability to lift and move up to 35 pounds occasionally.
• Valid driver’s license and safe driving record.

Benefits

• Affordable health coverage including medical, dental, and vision.
• Flexible time off including vacation, personal, sick, bereavement, parental leave, and holidays.
• Retirement plan with employer matching up to 4%.
• Professional development opportunities, training, and mentorship.