Conference Manager

The Conference Manager provides high-level support of conferences from conception through to completion, including technical conferences, trade shows, board meetings, and social events. The role involves managing multiple conferences annually, working as part of a team, and leading within the Conference Management Unit.

Location: Remote in the US

Salary: Starting at $63,000/year, compensation commensurate with skills, education, and experience.

Responsibilities

• Meet weekly with Director, Conference Management Operations to provide status updates, discuss time-sensitive items, quality control checks, and improvements.
• Attend weekly Unit, Pod, and All-Company meetings and participate actively.
• Maintain accurate time records and use company applications like Gmail, ClickUp, Slack, Google Calendar, etc.
• Manage ClickUp boards for each conference, ensuring tasks are up-to-date.
• Develop and foster relationships with Conference leadership and liaise with clients.
• Configure and manage online paper submission processes.
• Compile conference proceedings content.
• Produce detailed RFPs for conferences including timelines, venues, suppliers, legal obligations, staffing, and budgets.
• Communicate and maintain project timelines and priorities.
• Develop, update, and actively manage conference budgets.
• Manage all project elements within time limits and on budget.
• Ensure excellent customer service and quality delivery.
• Travel onsite for site inspections as necessary.
• Research markets for growth opportunities.
• Coordinate with venue management, caterers, vendors, and volunteers.
• Plan room layouts, menus, and conference functions.
• Coordinate sponsorship, online registration, delegate packs, and marketing.
• Troubleshoot on the day of the conference.
• Conduct post-conference evaluations.
• Manage conference websites and social media platforms.

Requirements

• Bachelor's degree in event management, business administration, management, communications, or related field, or relevant experience.
• Minimum of two years of experience in full-scope event management or planning.
• Strong communication, organization, and client-facing skills.
• Strong project management skills.
• Problem-solving ability and resourcefulness.
• Familiarity with professional associations or nonprofit organizations.

Benefits

• Starting salary at $63,000/year.
• Comprehensive Medical, Dental & Vision Insurance (full premiums covered).
• Health FSA.
• 401(k) with company match up to 5%.
• Uncapped flex time off.
• 14 paid holidays.
• Voluntary Life and AD&D insurance.
• Professional development budget.
• Annual office discretionary budget.
• Swag store budget.
• Monthly gym membership reimbursement.

Additional Information

• Travel around 7-8 times per year for 5-8 days each time, domestic and international.
• Prolonged sitting, lifting up to 15 pounds, long-haul travel required.
• Physical requirements include sitting, lifting, and traveling.
• Originally posted on Himalayas.