Event Planning Specialist

Supports the planning and execution of internal and external events, including trade shows, primarily assisting senior Event Managers with operational coordination, administrative tasks, and logistical support.

Location: Remote (US)

Salary: $57,400–$98,350 USD

Responsibilities

• Support senior Event Managers in planning and executing internal and external events.
• Serve as lead planner for smaller Tier 3 events, managing logistics from planning through on-site execution.
• Research and source venues, vendors, and branding materials; prepare summaries and presentations.
• Coordinate administrative functions including vendor onboarding, contracts, and payments.
• Support registration setup, attendee communications, and on-site registration.
• Review attendee manifests, registration data, and hotel rooming lists for accuracy.
• Coordinate event logistics such as transportation, shipping, setup, tear-down, and on-site operations.
• Support all event phases, providing flexible support as needed.
• Assist with budget tracking and reporting, escalating issues as necessary.
• Organize post-event feedback and reporting.
• Facilitate communication among teams, vendors, and partners.

Requirements

• Minimum of 5 years of experience in event planning, operations, or coordination.
• Proficiency with event management, registration, and budgeting tools, especially Cvent.
• Understanding of operational workflows for internal events, external client-facing events, and trade shows.
• Ability to manage multiple tasks, timelines, and priorities.
• Experience working with vendors and internal teams on contracts and payments.
• Strong attention to detail in managing registration data, attendee lists, and financial documentation.
• Excellent written and verbal communication skills.
• Basic experience supporting event budgets and reconciliation.
• Ability to adapt to changing priorities and on-site needs.
• Willingness to travel approximately 50%.
• CMP certification is a plus but not required.

Benefits

• Medical, Dental, & Vision Plans
• 401(k)
• FSA/HSA
• Commuter Benefits
• Tuition Assistance
• Vacation and Sick Time
• Paid Parental Leave

Additional Information

• The role is based remotely in the US.
• The salary range is $57,400–$98,350 USD, influenced by skills, experience, and location.
• Candidates may be required to attend onsite interviews at Wolters Kluwer offices.
• The role is eligible for a bonus.