Events Manager

Lantern is a specialty care platform connecting people with top specialists for surgery, cancer care, infusions, and more, providing excellent care with cost savings to employers and their workforces. The company pairs members with dedicated care teams to support their health journey, offering nationwide access to specialists and serving over 6 million members.

Location: Dallas, Texas, United States

Responsibilities

• Own the end-to-end planning and execution of 200+ open enrollment benefit fairs annually, including logistics coordination, vendor management, staffing, and on-site support.
• Build, maintain, and continuously improve scalable systems for the OE benefit fairs program- from swag shipments and ensuring events are fully staffed to post-event reporting and learnings capture.
• Serve as the primary cross-functional partner across Client Success, Member Marketing, and Growth Marketing Events to ensure each benefit fair meets client expectations and delivers consistent, high-quality member experience.
• Manage internal corporate events handling venue sourcing, room assignments, logistics, budget tracking, run-of-show, and vendor coordination.
• Support execution of the annual client conference, contributing to logistics, attendee experience, and on-site coordination.
• Maintain rigorous pre-event documentation and lead post-event debriefs to capture learnings, flag recurring issues, and drive continuous process improvement.
• Track and manage event-level budget allocations across the OE program, flagging variances and ensuring spend stays on plan.
• Proactively manage event calendars, timelines, and internal project tracking in Monday.com, keeping all stakeholders aligned without requiring follow-up.
• Develop creative activation ideas for our highest-priority client benefit fairs. These will be experiential moments, branded touchpoints, and on-site concepts that help Lantern stand out and elevate the member experience at our VIP clients.
• Partner with design and marketing teams on event materials, signage, and member communications as needed.

Requirements

• 3+ years of experience managing high-volume or complex events programs, with demonstrated ability to run multiple event formats simultaneously without sacrificing quality.
• Proven experience planning and executing internal corporate events including venue sourcing, logistics, and on-site execution.
• Exceptional attention to detail and a process-first mindset; you think in checklists, timelines, and contingency plans.
• Strong cross-functional collaborator with the ability to manage competing stakeholder priorities across multiple internal teams.
• Comfortably analyzing event performance data and translating results into actionable improvements.
• Proficiency in project management tools, preferably Monday.com; familiarity with HubSpot and Salesforce is a plus.
• Ability to thrive in a fast-paced, high-volume environment with shifting priorities and tight deadlines.
• Willingness to travel and work flexible hours, especially during peak OE season.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability
• Life Insurance
• 401k with company match
• Paid Time Off
• Paid Parental Leave