Executive Assistant

This role is for an Executive Assistant to the CEO at Cyara, a company specializing in AI-powered customer experience assurance. The position involves providing high-level administrative support, coordinating executive activities, and supporting strategic initiatives to ensure effective business operations.

Location: Remote (US)

Responsibilities

• Provides high-level administrative support to the CEO and the broader Executive Leadership Team, including calendar management, travel coordination, expense administration, meeting preparation, and note-taking.
• Serves as an extension of the CEO, managing follow-ups, tracking action items from leadership meetings, and ensuring critical commitments and business objectives stay on track.
• Develops and edits presentations, executive briefs, agendas, talking points, and other supporting materials.
• Supports internal communications including organizational announcements, board-related materials, and other business-critical documentation.
• Supports onboarding and integration of new executive leaders.
• Plans and coordinates company-wide events including All Hands meetings, executive offsites, leadership meetings, and strategic planning sessions.
• Acts as a central coordination point across the leadership team, maintaining visibility into executive priorities.
• Partners with the executive team and department leaders on special projects, culture and engagement initiatives.

Requirements

• 5+ years of experience providing direct administrative support to C-level executives, ideally in a high-growth, fast-paced, or distributed environment.
• Experience coordinating cross-functional projects and driving accountability across multiple stakeholders.
• Strong business acumen with understanding of executive operations, organizational priorities, and decision-making processes.
• Experience planning and executing executive offsites, leadership meetings, and large-scale internal communications.
• Ability to influence without authority and build trusted relationships across all levels.
• Ability to handle sensitive and confidential information with discretion.
• Proactive, resourceful, and able to anticipate needs and communicate clearly.
• Advanced proficiency with Microsoft 365 including Outlook, Teams, Excel, PowerPoint, and Word; experience facilitating virtual/hybrid meetings.

Benefits

• Competitive pay
• Comprehensive benefits
• Flexible work options
• Recognition programs
• Focus on employee well-being