Executive Assistant

Fortive is seeking an Executive Assistant to support the President of Fluke Health Solutions in a high-impact partnering role, going beyond traditional administrative support to manage priorities, meetings, and communications, and contribute to the operational rhythm of the business.

Location: United States

Responsibilities

• Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate.
• Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads. Assist with relevant follow-up tasks.
• Enforce scheduling hierarchy, protect personal and professional commitments, and preserve daily focus time.
• Prepare daily agendas, decision packets as needed, room and technology setups, and executive readiness materials.
• Own the Rhythm of Business (ROB), including weekly staff meetings, 1:1s, skip‑levels, quarterly Town Halls, and PD/Ops/LPM.
• Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through.
• Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility.
• Coordinate space planning and all meeting logistics.
• Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays.
• Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals.
• Approve expense reports for direct reports within policy.
• Calendar trade‑offs and priority decisions.
• Drafting and sending executive communications within defined categories.
• P‑card spending within established limits; vendor selection for routine needs.

Requirements

• Minimum of 3 years of experience supporting Senior Executives in a complex, fast‑paced environment.
• Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required; Power BI preferred.
• Strong judgment, discretion, and the ability to operate effectively with incomplete information.
• High level of AI fluency for drafting, synthesis, and summarization.