Executive Assistant

Motive is a platform that provides tools for safety, operations, and finance teams to manage drivers, vehicles, equipment, and fleet-related spend, serving nearly 100,000 customers across various industries.

Location: India

Responsibilities

• Manage and maintain executive calendars, including scheduling, prioritization, and coordination across stakeholders
• Anticipate executive needs and act ahead of requests, preparing materials and context in advance
• Coordinate complex travel arrangements, including itineraries, bookings, and logistics for meetings and events
• Act as a primary point of contact between executives and internal/external stakeholders
• Coordinate across time zones and manage complex scheduling constraints with senior stakeholders
• Manage high-priority and time-sensitive requests, exercising strong judgment and discretion
• Plan and execute team offsites, meetings, and events
• Support special projects and cross-functional initiatives as needed
• Maintain organizational documents such as org charts and distribution lists
• Uphold a high level of confidentiality and professionalism at all times

Requirements

• 8+ years of experience in a similar role
• Previous experience as an Executive Assistant, preferably in a fast-paced or startup environment
• Strong written and verbal communication skills
• Excellent time management and organizational abilities
• High attention to detail and ability to manage multiple priorities
• Comfortable working under pressure and adapting to changing priorities
• Ability to handle interruptions while maintaining focus and follow-through
• High level of discretion and confidentiality
• Proficiency in Microsoft Excel and PowerPoint
• Strong judgment and ability to prioritize effectively