Executive Assistant & Recruitment Specialist

The role of Executive Assistant & Recruitment Specialist involves providing administrative and executive support, supporting organization and task completion, and handling recruitment tasks within the business.

Location: Remote (AU)

Salary: 8-9$ AUD per hour

Responsibilities

• Handling paperwork
• Creating power point presentations
• Report writing
• File management
• Assisting with proposals/tenders
• Ordering equipment
• Arranging travel and accommodation
• Fleet servicing and other administration
• Manage spreadsheets and budgets
• Organizing events like Christmas parties
• Updating financial reports for projects
• Schedule and coordinate staff and other meetings
• Answers emails in a timely manner
• Create and maintain filing systems
• Respond to service enquiries and requests
• Communicate and liaise with key stakeholders, services users, families, staff and advocates
• Sourcing personnel and maintaining candidate database
• Screen incoming resumes and application forms
• Liaise with candidates as required
• Provide shortlists of qualified candidates for engagements, proposals and tenders
• Arrange interviews and reference checks
• Modifying resumes for Company format and to meet specific role requirements
• Assist with onboarding

Requirements

• Must have relevant experience in Administrative and Executive Support
• Background in Recruitment including sourcing candidates and screening and preparing resumes
• Strong communication and interpersonal skills
• Great attention to details
• Highly organized and can manage deadlines
• Experience in establishing and maintaining effective administrative systems and processes
• Ability to work autonomously and as a team member
• Good report writing and wordsmithing skills
• Background on minute taking
• Tech Savvy
• Experience working in a construction business in AU or NZ