Executive Assistant to Business Unit Head

The Executive Assistant (EA) to the Business Unit Head (BUH) is a trusted partner providing high-level administrative and operational support in a fast-paced, complex environment, primarily supporting senior leadership in a global biopharmaceutical organization.

Location: UK-based preferred to ensure maximum time-zone overlap and effective collaboration.

Responsibilities

• Provide comprehensive executive administrative support to the BUH and their direct reports.
• Manage complex and dynamic calendars, prioritizing meetings.
• Coordinate domestic and international travel, including itineraries and logistics.
• Serve as a primary contact for stakeholders, managing communications and meeting logistics.
• Handle approvals for timesheets, expenses, and workflows.
• Arrange and host large-scale virtual meetings, including driving Microsoft Teams meetings, managing attendance, and coordinating Q&A.
• Plan and deliver in-person meetings and events, including logistics and on-site coordination.
• Translate high-level direction into clear PowerPoint presentations.
• Synthesize complex input into polished presentations.
• Support business deliverables and track action items from leadership meetings.
• Act as point of contact for external meetings, representing leadership.
• Build relationships across senior leadership and stakeholders.

Requirements

• Proven experience supporting senior leaders in a complex, matrixed organization.
• Experience managing executive calendars, travel, and high-profile meetings.
• Background in preparing executive-level presentations and materials.
• Experience working in global organizations and across multiple time zones.

Additional Information

• Tasks, duties, and responsibilities are not exhaustive and may include other tasks as assigned.
• Equivalent experience, skills, and education will be considered.
• No employment contract is created by this description.
• Compliance with applicable legislation and policies is required.