Learning Services Administrator (French-Speaking)

This role involves managing back office operations, finance support, and HR coordination for a company with a focus on administrative, financial, and training logistics, primarily supporting French administrative requirements.

Location: Poland

Responsibilities

• Maintain and refine administrative processes for contracts and services
• Ensure accurate, compliant documentation and timely reporting
• Provide administrative and secretarial support to local office teams
• Support facilities coordination and act as a liaison for infrastructure and communication needs
• Assist with France-specific administrative requirements (e.g., BPF preparation, accreditation support)
• Prepare financial and statistical information as requested
• Contribute to local forecasting
• Manage invoicing elements, documentation uploads, and training-related compliance files
• Support French tax-related declarations (e.g., VAT, social contributions)
• Assist local and central accounting teams with reconciliations and queries
• Support preparation of Conventions de Formation for France-based clients
• Support HR paperwork, declarations, onboarding/offboarding
• Handle vetting procedures and local employee cost documentation
• Coordinate training logistics, sales administration, and liaison with French training funds (OPCOs)
• Manage administrative relationships with OPCOs when required

Requirements

• Educated to degree level, or equivalent.
• Previous practical experience in administration, back office, or accounting
• Fluency in French and English is essential
• Strong organisational skills and ability to manage several tasks at once
• Proficiency in Microsoft Office (especially advanced Excel)
• Excellent communication skills and a customer-focused mindset
• Ability to work independently in a fast-moving, international environment