V101- Virtual Executive Assistant

Job Duck is seeking a highly organized and proactive Executive Assistant to serve as the operational backbone of a fast-paced medical care and aesthetics practice. The role involves managing communications, scheduling, and administrative tasks, acting as the first point of contact for patients and partners, and supporting daily operations. Ideal for someone who takes ownership, is detail-oriented, reliable, and motivated by supporting a growing business.

Location: Remote (US)

Salary: $1060–$1150 USD

Responsibilities

• Return calls to understand caller needs and provide accurate follow-up
• Upload and organize documents, including faxes, into internal filing systems
• Schedule appointments and manage a dynamic calendar
• Organize to-do lists and ensure tasks are completed without oversight
• Serve as a blend of office manager, receptionist, and executive assistant
• Answer incoming phone calls and filter callers appropriately
• Support light social media posts related to events
• Manage email inboxes and maintain professional communication with clients
• Handle invoices, messages, callbacks, and general correspondence
• Assist with presentation preparation, including PowerPoint materials
• Order office or practice-related products as needed

Requirements

• Full-time position
• Timezone: Central Standard Time (CST)
• Working hours: 8:30 a.m. to 5:30 p.m. CST
• Industry: Medical Care, Weight Loss, and Aesthetics
• Spanish is not mandatory but is considered an added bonus
• Required Software and Tools: CRM: Jane (billing and medical records), VOIP: Google Voice