Virtual Assistant

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.

Location: Remote (US)

Responsibilities

• Manage calendars, meetings, and scheduling across time zones
• Coordinate calls and ensure smooth daily planning
• Draft and send professional emails, documents, and communications
• Prepare meeting notes and track follow-ups
• Update and maintain records in HubSpot, Salesforce, Zoho CRM
• Manage spreadsheets and operational trackers
• Organize digital files in Google Drive, Dropbox, SharePoint
• Conduct online research on competitors, vendors, market insights
• Turn research into structured summaries and presentations
• Support ad hoc and project-based tasks
• Respond to basic client inquiries or route appropriately
• Communicate with vendors and track outstanding items
• Ensure follow-ups are completed on time
• Assist with invoicing and expense tracking
• Update project management tools like Trello, Asana, Notion, Monday.com

Requirements

• 1–2 years experience as a Virtual Assistant, Administrative Assistant, or Operations Support role
• Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Gmail, Calendar)
• Strong time management and multitasking ability
• Reliable internet and remote work setup

Additional Information

• High ownership and visibility across operations
• Exposure to multiple business functions
• Clear expectations and structured workflows
• Opportunity to grow into operations or executive roles
• Work directly with founders and decision-makers