Executive Assistant Chief Executive Officer of Hospitality Company

A highly proactive, tech-savvy Executive Assistant is needed to support a CEO of a longstanding, respected hospitality company. The role involves organizing daily schedules, managing projects, and ensuring smooth communication and operations for a hands-on executive.

Location: Palm Beach Gardens, FL - Remote (but must be in area)

Salary: $90K-$120K/year (based on experience) + health benefits and 401(k)

Responsibilities

• Own and manage the CEO's calendar, including client visits, internal meetings, travel, and establishing priorities
• Prepare the CEO's daily and longer-term agendas, reminders, meeting materials, and key priorities
• Manage follow-ups from client visits and ensure commitments are communicated, assigned, and completed
• Track sample requests from initiation through delivery with associated status updates
• Maintain visibility on all active projects, deadlines, and commitments
• Surface issues, delays, or potential conflicts before they become problems
• Act as a communication hub between the CEO and internal teams
• Prioritize incoming requests and help ensure the CEO remains focused on the highest-value activities
• Manage travel arrangements and logistics as needed
• Draft correspondence, coordinate meetings, and support day-to-day executive operations
• Build systems and processes that improve efficiency, communication, and accountability across the organization
• Maintain strong client-facing professionalism and support key relationship management efforts

Requirements

• 4+ years of experience supporting a founder, CEO, or senior executive in a fast-moving environment
• Exceptional organizational and project management skills
• Advanced proficiency with Microsoft Outlook, calendars, email management, and productivity tools
• Strong technology skills with the ability to quickly learn new platforms and systems
• Excellent written and verbal communication skills
• Highly responsive during working hours and facility operating in a real-time environments
• Proven ability to manage multiple priorities simultaneously without missing details
• Strong follow-up skills and commitment to closing loops on outstanding items
• Professional, confident, and comfortable working with a direct communication style
• Demonstrated longevity and stability in previous positions

Benefits

• $90K-$120K/year (based on experience) + health benefits and 401(k)

Additional Information

• M-F 8am-5pm