Grants and Contracts Administrator - Campus Grants Management Remote (Durham, NC)

The role is for a Grants and Contracts Administrator at Duke University, focusing on managing research grants and contracts, including pre-award and post-award activities, with an emphasis on international research projects. The position is remote and requires residency in specific U.S. states.

Location: Remote (US)

Salary: USD $59,829.00 to USD $96,900.00

Responsibilities

• Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations.
• Advise the faculty/PI on administrative requirements in preparing proposal submissions.
• Prepare, coordinate and review proposal elements such as biosketches, budgets, justifications and facilities & resources for consistency, accuracy, and completeness.
• Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project.
• Manage the subcontract process with pre award office and collaborating organizations.
• Manage budget, effort, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel.
• Advise faculty/PI on budget adjustments and revisions necessary to meet the sponsor requirements.
• Provide ad hoc reports to unit business manager and PIs as requested.
• Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with the pre award office.
• Reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made.
• Identify and submit the cost transfers resulting from budget reconciliation.
• As requirements change, prepare and submit requests for re-budgeting/modifying the funded project.
• Reconcile and close all sub-recipient cost objects and obtain all sponsor-required reports.
• Monitor compliance with agency and University regulations regarding reporting.
• Maintain financial records per the institutional document retention guidelines.
• Manage overdrafts in line with unit procedures and institution guidelines.
• Ensure proper recording of revenue associated with all projects; applying revenue management standards.
• Close all funded projects consistent with university processes and timelines.
• Develop project management plan for review by the faculty/PI or senior level grants administrator.
• Monitor and implement cost sharing to reflect appropriate labor distribution or related cost sharing obligations.
• Apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards.
• Submit reports to central and unit management as required.
• Perform other related duties incidental to the work described herein and assigned portfolio.

Requirements

• Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
• Research or grants education and/or certification is preferred.
• Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire is required.
• Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.
• Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

Benefits

• Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.
• Learn more at: https://hr.duke.edu/benefits/

Additional Information

• This position is for a remote role, and all Duke University remote workers must reside in specific U.S. states or districts.
• Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy-related conditions), sexual orientation, or military status.
• Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services.