KultreMediaDevOps

KM - Automation Specialist (Make.com, Notion, Ad Operations)

RemotePosted today

The Automation Specialist will design and implement internal workflows and automations to streamline agency operations, working closely with various teams to improve efficiency and visibility.

Location: Remote

Responsibilities

Build Make.com scenarios to automate repetitive workflows (e.g., client onboarding, asset delivery, reporting alerts, etc.)
Automate Notion dashboards and task creation when a client signs or a new project kicks off
Integrate tools like Google Forms, Airtable, Slack, Drive, and ClickUp with Make or Zapier
Automate naming conventions, folder creation, and campaign briefs for new ad launches
Support media team with automations for creative tracking, performance logging, and approvals
Create logic-based systems for media buyers to trigger creative refreshes, test tracking, etc.
Automate notifications and task handoffs between departments (e.g., once UGC is approved, editor is notified)
Create Slack or email automations for key events (e.g., “Client submitted creative form” or “Ad set ready to publish”)
Set up triggers for client updates, review reminders, and feedback loops
Build internal knowledge base of how automations work and how the team should use them
Maintain documentation for each major automation scenario, including how to troubleshoot or update
Regularly audit workflows for inefficiencies or failures
Propose and implement new automations as the agency scales
Maintain a high standard of clean, logic-driven automation that’s easy to replicate or expand

Requirements

2+ years experience with Make.com (Integromat), Zapier, or similar tools
Strong understanding of Notion, Airtable, Google Suite, and project tools (ClickUp, Slack, etc.)
Experience designing automation systems for service-based or creative agencies
Strong problem-solving skills and attention to detail
Bonus: familiarity with ad agency processes, media workflows, or client lifecycle automation