Space & Occupancy Planner II

The Space & Occupancy Planner II at Colliers is responsible for maintaining accurate space, occupancy, and headcount data, supporting portfolio planning activities across the global real estate portfolio, and ensuring data integrity within IWMS systems. The role involves collaboration with stakeholders, supporting audits, and space requests, requiring strong organizational and system skills.

Location: Remote (US)

Salary: $96,835.00 to $110,000.00

Responsibilities

• Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions
• Conduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications
• Upload and manage architectural drawings and updates; review plans to ensure alignment between as-builts and IWMS data
• Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies
• Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards
• Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes
• Serve as a primary planning and data support contact for assigned region(s), including headquarters operations
• Update IWMS to reflect completed moves and space changes, track requests, follow-ups, and approvals
• Participate in stakeholder meetings, capture follow-ups, and communicate status updates and deadlines
• Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps
• Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy
• Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities

Requirements

• Bachelor's degree in a relevant field (e.g., Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline)
• 5 or more years of space and occupancy planning experience
• Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams
• Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred
• Understanding of workplace terminology, space classifications, occupancy models, and furniture/fixture layouts
• Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial)
• Strong analytical, problem-solving, and critical-thinking skills
• Highly organized and detail-oriented
• Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes
• Strong interpersonal and communication skills

Benefits

• Employer subsidized medical benefits including RX, dental, vision
• Employer paid basic life/AD&D insurance and short-term/long-term disability
• 401k plan with employer match
• 10 days of sick leave and a minimum of 15 days vacation annually
• Unlimited time off eligibility for certain senior roles
• 10 paid holidays plus two personal flex days
• Paid parental leave: 12 weeks for birth parents, 4 weeks for non-birth/ adoptive/foster parents

Additional Information

• This position is eligible for an annual bonus based on company and individual performance.
• The approximate salary range for this role is $96,835 to $110,000.
• Applicants must be authorized to work in the US; no visa sponsorship.
• Applications are accepted on an ongoing basis.
• Colliers is an equal opportunity employer and values diversity.
• Reasonable accommodations are available for applicants with disabilities.