Wholesale Experience and Events Associate

The Experience & Events Associate for the Wholesale Department is responsible for executing and elevating the Julie Vos brand experience through in-store events, group dinners, showroom events, and visual merchandising initiatives. The role involves planning, coordinating, and managing various events and brand displays, working closely with retail partners, and ensuring a polished customer experience.

Location: Remote (US)

Responsibilities

• Plan, coordinate, and execute wholesale showroom cocktail parties and client events
• Manage all catering, rentals, staffing, décor, and event logistics
• Create and manage budgets for showroom events, in-store events, and top retailer dinners
• Track event budgets and expenses
• Serve as on-site host for events, ensuring a polished and elevated guest experience
• Maintain showroom hospitality standards year-round
• Order and manage showroom supplies, entertaining materials, and event inventory
• Coordinate seasonal event calendars and timelines
• Plan and execute private group dinners with top retailers during gift shows
• Coordinate attendee lists for trade show dinners, retailer events, and showroom experiences, including managing invitations, RSVPs, and providing reports
• Coordinate Julie’s in-store appearances with retail partners
• Serve as primary liaison between Julie Vos and hosting retailers
• Create detailed itineraries and ensure logistics are confirmed
• Communicate expectations, schedules, and deliverables with retail partners
• Ensure stores are prepared for Julie’s arrival and events
• Coordinate gifting, dinners, and hospitality surrounding retailer visits
• Develop and maintain a Retailer Event Playbook
• Communicate expectations to retailers hosting Julie Vos appearances
• Follow up post-event with recap notes, photos, and feedback
• Execute Julie Vos visual merchandising initiatives across retail partners and showrooms
• Coordinate ordering, production, shipping, and installation of displays and fixtures
• Manage timelines for store installations and seasonal refreshes
• Coordinate with retailers, vendors, installers, and shipping partners
• Troubleshoot installation or delivery issues
• Maintain consistency of brand presentation across locations
• Support planning and execution of in-store events at the Dallas retail location

Requirements

• 3-5 years of experience in event planning, client support, customer service, hospitality, retail operations, or related field
• Demonstrated success in planning and executing events, client experiences, or brand activations
• Established network of vendors, venues, caterers, florists, event partners, and service providers preferred
• Strong communication, negotiation, project management, and relationship-building skills
• Highly organized with ability to manage multiple priorities in a fast-paced environment
• Meticulous attention to detail and accuracy
• Exceptional written and verbal communication skills
• Strong customer service mindset and professional representation of the brand
• Ability to work independently, anticipate needs, solve problems proactively, and execute successfully
• Experience coordinating logistics including travel, shipping, showroom food and beverage inventory, event materials, and vendor management
• Willingness and ability to travel frequently for trade shows and events
• Proficiency with Microsoft Office Suite, Outlook, Teams, Slack; experience with project management tools is a plus

Additional Information

• This is a fully remote position with travel required.
• The role involves frequent travel for trade shows and events.
• The candidate should be highly organized, proactive, and passionate about creating memorable brand experiences.