Assistant Project Manager Fragrance

This is a full-time, remote role for an Assistant Project Manager - Fragrance supporting fragrance launches and product lines, coordinating with internal teams and external vendors to ensure project success.

Location: Remote

Responsibilities

• Support end-to-end project coordination for fragrance launches and ongoing product lines.
• Track project milestones, prepare and update project calendars.
• Coordinate with internal teams such as product development, marketing, operations, and finance.
• Work with vendors and external partners to manage samples, component deliveries, and approvals.
• Support inspection activities and quality checks throughout the supply chain.
• Monitor logistics and expediting needs.
• Maintain accurate project documentation.
• Identify and communicate risks, delays, or resource constraints.
• Support cross-functional meetings, prepare status reports, and contribute to process improvements.

Requirements

• Strong project coordination and project management skills, including timeline tracking, stakeholder communication, and risk monitoring.
• Experience or familiarity with expeditor and expediting responsibilities, such as following up on orders, tracking deliveries, and resolving delays.
• Knowledge of inspection and quality control practices, with attention to detail when reviewing samples, components, and finished goods.
• Understanding of logistics management, including shipment planning, documentation, and coordination with suppliers and freight partners.
• Ability to work effectively in a remote environment, managing priorities across multiple projects and deadlines.
• Excellent written and verbal communication skills, with the ability to collaborate across cross-functional teams and external partners.
• Proficiency with project management and collaboration tools (e.g., Excel/Sheets, project tracking software, shared workspaces).
• Prior experience in beauty, fragrance, consumer packaged goods, or a related industry is preferred but not required.
• Bachelor’s degree in business, supply chain, project management, or a related field, or equivalent practical experience.

Additional Information

• Open to international candidates.
• Role involves working directly with the founder and cross-functional teams.
• Candidates should have a passion for fragrance and understanding of market trends.