Data & Administrative Coordinator

Patco Brands is seeking a highly organized, detail-obsessed Data & Administrative Coordinator to support a fast-growing beverage company. The role involves supporting leadership, managing data, systems, and cross-functional coordination to ensure smooth operations and data integrity.

Location: Remote (US)

Salary: $65,000–$75,000/yr

Responsibilities

• Manage calendars for senior leadership
• Support meeting preparation, reporting, and ad hoc executive requests
• Provide general administrative support across the organization
• Manage calendars for senior leadership
• Perform regular audits of company data, files, contacts, and expiration dates
• Set calendar reminders for key deadlines and important milestones
• Assist in annual audits of company data and systems
• Own organization and maintenance of Google Drive and internal file systems
• Manage filing of contracts and key company documents
• Support administration of internal systems and tools (including future system implementations)
• Assist in training team members on file organization and best practices
• Coordinate information and documentation across teams
• Support onboarding processes for external partners (vendors, customers, distributors)
• Assist with compliance-related documentation and reporting as needed
• Help ensure alignment and organization across projects and workflows
• Maintain operational lists and internal data records
• Support documentation related to logistics, production, and administrative workflows
• Assist with forms, applications, and internal tracking tools
• Manage and track tasks using project management tools (e.g., Asana)
• Support research projects and special initiatives
• Assist in building and maintaining organizational systems and processes

Requirements

• Extremely organized with strong attention to detail
• Able to manage multiple priorities across teams
• Proactive, self-starter with a 'figure it out' mindset
• Strong communication and follow-through
• Highly proficient in Google Drive, spreadsheets, and data organization
• Experience with project management tools (e.g., Asana) is a plus

Benefits

• $65,000-$75,000 salary

Additional Information

• This role is critical to maintaining organization, efficiency, and data integrity as the company grows. You will have visibility across multiple areas of the business and play a key role in keeping everything running smoothly.
• The role involves supporting leadership, managing data, systems, and cross-functional coordination to ensure smooth operations and data integrity.