Executive Assistant Canada

Zirtual is a company providing highly skilled remote assistants for personal and professional needs, focusing on work-life balance and high-quality support.

Location: Remote (US)

Responsibilities

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Monitor and manage inboxes, including drafting and responding to emails
• Prioritize communications and ensure timely follow-up
• Serve as a liaison between clients and internal/external contacts
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Assist with project coordination and task tracking
• Research and book travel arrangements (flights, hotels, transportation)
• Create detailed itineraries and manage travel changes
• Coordinate virtual and in-person meetings or events
• Support day-to-day business operations
• Conduct research and compile information as needed
• Identify opportunities to improve processes and efficiency

Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple clients and deadlines
• Proactive, resourceful, and solution-oriented mindset
• Ability to work independently in a remote environment