Campaign Coordinator

The Campaign Coordinator at a media agency supports the delivery of advertising campaigns across multiple channels, focusing on operational excellence, organization, and detail management.

Location: Philippines

Responsibilities

• File, organise, and maintain media schedules across all active campaigns
• Create and manage client deliverables lists, including assets, formats, specifications, and deadlines
• Track campaign timelines, milestones, and due dates to ensure nothing is missed
• Proactively flag upcoming deadlines, risks, or missing information to the team
• Maintain accurate, up-to-date campaign trackers and workflows in Notion
• Coordinate and log receipt of creative assets, approvals, and confirmations
• Quality-check campaign details for accuracy, including dates, formats, placements, and specifications
• Support campaign launch readiness by ensuring all requirements are completed on time
• Collect and organise proof of placement, screenshots, photos, and completion documentation
• Assist with post-campaign wrap-up documentation and reporting inputs
• Keep campaign files, naming conventions, and documentation consistent and well organised
• Identify gaps, inefficiencies, or risks in campaign execution and suggest process improvements
• Support the ongoing improvement of templates, checklists, and workflows within Notion

Requirements

• Strong organisational and time-management skills, with the ability to manage multiple campaigns at once
• High attention to detail and a proactive, problem-solving mindset
• Experience in media, advertising, marketing operations, or project coordination (preferred)
• Confidence working in Notion is a must
• Clear written communication skills and confidence following up on outstanding items
• Reliable, responsive, and comfortable working remotely with a distributed team
• Tools & ways of working: All campaign management is handled in Notion, so comfort working with structured databases, task boards, and templates is essential. You’ll be collaborating remotely, so clarity, consistency, and accountability are key.